Employee uniforms should be selected from the work, the wearer and the way future orders will be managed. A good-looking catalogue image is not enough to approve a company-wide range.

Use this checklist to create a documented decision based on samples and current product information.

Define each role

List the tasks, environment, customer contact, movement, equipment, layers and any verified workplace requirements. Decide which garments can be shared and which need to vary by role.

Check fit and size coverage

Confirm the complete size range before committing to a style. Offer alternate cuts where practical and use samples to test movement, sitting and layering.

Match fabric and care to real use

Review composition, weight, construction and care instructions. Consider who washes the garments, how often they are worn and whether the workplace exposes them to heat, weather, food, dirt or chemicals.

Verify safety and policy requirements

Do not infer compliance from a category name or brand. Obtain evidence for the exact product and involve qualified advisers where legal, safety or industry requirements apply.

Plan branding before production

Approve artwork, dimensions, colours and placement on the chosen garment. Pockets, seams, zips and fabric texture can change what is practical.

Compare complete cost and continuity

Include decoration, setup, samples, freight, exchanges and replacements. Record style codes and agree on a substitution process for stock changes.

Consult and trial

Ask employees structured questions about comfort and function, then test the complete outfit before a bulk decorated order. Keep the final approval in writing.

Use the checklist for your next order

Read our detailed pre-order checklist, arrange samples or contact Uniforms.com.au.

About the author: Jason Ham founded Uniforms.com.au in 1999 and writes from practical experience supplying uniforms, workwear and branded apparel to Australian organisations.